Policies

Anti-Bullying Policy

Columbus Express Soccer Club (CESC) strives to provide all players a safe and positive soccer environment.Bullying will not be tolerated at CESC practices, games, or sanctioned events.

Definition of Bullying
Bullying is conduct, actions, or comments used in an insulting, intimidating, degrading or hurtful manner towards an individual or group which can create hostility or intimidation.  Bullying can negatively affect an individual’s physical and/or emotional state.  Bullying can be any written, verbal or physical act, or electronic communication.  Bullying can be a single incident or a series of events.

Signs & Symptoms of Bullying
Some children will be more inclined to tell a parent, coach, or adult when bullying occurs, while other children will not report bullying due to fear, intimidation, or more bullying.  Coaches and parents should understand the signs and symptoms when bullying is happening.  While some signs and symptoms may indicate other issues, bullying should be considered and explored. 

Bullying Reporting Procedures 

  1. Players or parents should report bullying incidents to the team coach.  If the issue continues, please contact the Director of Coaching.  If necessary and appropriate, law enforcement may be consulted.  
  2. In all cases of reported bullying, parents of the player who was bullied shall be informed immediately and may be asked to meet with the respective team coach and/or Director of Coaching to discuss the incident.  In all cases, strict confidentiality shall be maintained. 
  3. Negative behavior will be investigated in order to stop the bullying.  The parents of any player who is reported to be bullying will be contacted immediately by the respective team coach, Director of Coaching, or CESC Executive Board member to meet and discuss the incident to help the bully or bullies change their behavior.

Consequences of Bullying

  1. During the first offense involving bullying, encouragement to change negative behavior will be made to the bully or bullies for the benefit of the bullied, team, and environment.  An attempt to reconcile between the bully and bullied will be conducted by the team coach or Director of Coaching.  
  2. If bullying continues, disciplinary action towards a player may be taken by team coach, Director of Coaching, and/or CESC Executive Board.  Disciplinary action may include, but is not limited to, suspension.  
  3. Following investigation of incidents and the addressing of incidents, the team coach and Director of Coaching will monitor to ensure the issue has been resolved. 

Attendance Policy

Columbus Express Soccer Club players are expected to attend practice.  At times, conflicts of training will be unavoidable.  To alleviate the concern of missing training, thus losing opportunities to improve, it is vital that players, parents, and coaches adhere to the Attendance Policy protocol.  

Parents must relay absences as soon as possible to the team coach.  CESC team coaches are expected to record attendance at every practice.

Pre-Academy & Academy Groups: 7U-10U
Attendance is expected within the Pre-Academy and Academy age groups, however CESC does not discourage players from participating in additional sports or activities.  In  the event of an absence, families must communicate to the Academy Director as soon as possible.  A player may see a reduction in playing time when his/her practice time is less than that of his/her teammates.  

Junior Age Groups: 11U-14U
Players in these age groups playing multiple sports must understand that attendance at practices and games with a CESC team is not optional.  Players missing practice for illness, school, church or family are expected to makeup those sessions.  Communication between the parents, coach and staff is critical when attending a makeup session.  A player should not show up to another session without confirmation from the staff.  Please do not arrive to another session without confirmation from the team coach or Director of Coaching as they could be moved or canceled without notice.  A player may see a reduction in playing time when his/her practice time is less than that of his/her teammates.  

Senior Age Groups: 15U-19U
Attendance at all practices/games is required, except in the case of illness or pre-approved by staff family/school function.  All missed practices are expected to be made up by attending training with another team on another day/time.  It is the responsibility of the player to communicate which makeup session he/she is attending.

In no situation is it acceptable to miss any State Cup, Indiana Soccer League, National League, or US Youth Soccer sanctioned event.  Inability to attend training, matches, and events may result in immediate dismissal from the team.  A player may see a reduction in playing time when his/her practice time is less than that of his/her teammates.

Attendance is expected for all CESC training and matches.  Failure to attend CESC events may result in reduction of playing time, match suspension, forfeiture of playing opportunities, and/or dismissal from Columbus Express Soccer Club programming. 

Concussion Policy

Columbus Express Soccer Club understands the dangerous consequences of impact-caused brain trauma.  CESC’s Concussion Policy is intended to provide guidelines towards concussions and protocols towards providing safety for our athletes diagnosed or suspected of having a concussion.  CESC strives to educate member about concussion safety, identification, and prevention.  

All CESC coaches and managers are required to have necessary concussion training up-to-date within a two-year cycle.

Coaches and mangers should be familiar with signs and symptoms of a concussion and be able to identify the signs and symptoms of a concussion. 

LEARN: Familiarize with signs and symptoms of concussion

IDENTIFY: Recognize the signs and symptoms of concussion

REMOVE: When in doubt, sub them out.  It is best to remove a player from competition if signs of a concussion are present or suspected.  

MONITOR: Players suffering from a concussion should only return on a gradual basis.  Players should return at their own pace.  

Conflict Resolution Policy

Columbus Express Soccer Club (CESC) enforces a 24-hour policy when addressing a conflict.  Complaints or concerns should be directed according to the following protocol:

Concerns regarding CESC coaches and/or managers should be addressed with the team coach.  If resolution is not satisfactory, document your concerns in writing to the Director of Coaching or appropriate director.  

Concerns regarding your child’s team should be addressed directly with your child’s coach at a proper time and place.  Please notify the team coach to schedule a proper time.   If resolution is not satisfactory, document your concerns in writing to the Director of Coaching or appropriate director.  

If, after following the appropriate measures as listed above, and resolution is not satisfactory, document your concerns in writing to the attention of the CESC Executive Board President.

Complaints and concerns regarding CESC’s player development policies, programs and coaching staff should be documented in writing and sent to the attention of the Director of Coaching.

Complaints and concerns regarding CESC’s administrative policies should be documented in writing and sent to the attention of the CESC Executive Board President.

Guest Playing Policy

Columbus Express Soccer Club players must ask for permission from the Director of Coaching to participate in outside events with other clubs.  To ensure that players are getting the necessary attention in regard to rest and appropriate training to match ratios, it is imperative that the Director of Coaching is contacted.  The Director of Coaching will approve or decline the request.  With approval, the Director of Coaching will organize the logistics of getting a player card.

Make Up Practice & Game Policy

Sessions/games/practices may be required to be played on non-traditional days, including Sundays, weekdays, and doubleheaders. Game and practice schedules may be changed throughout the season due to, but not limited to, teams folding, bye weeks, quality of fields, lack of fields, flighting issues, weather problems, and other instances that may be out of our control. Columbus Express Soccer Club aims to provide a safe and positive environment for all our teams.

Movement Between Teams

Columbus Express Soccer Club seeks situations to ensure that all players are sufficiently challenged and playing at a level to stoke their development.  Coaches may suggest a new environment to put  a player into a better option.  All moves from one team to another must be approved by the Director of Coaching.  

Non-Discrimination Policy

Columbus Express Soccer Club does not discriminate against its members, players, coaches, parents, referees on the basis of race, color, national origin, age, disability, sex, gender identity, religion, reprisal, political beliefs, marital status, familial or parental status, sexual orientation, or if all or part of an individual’s income is derived from any public assistance programs.

Player Failure to Place Policy

Registration of a player with Columbus Express Soccer Club (CESC) does not guarantee a place in the Club’s Programs.  CESC directors and staff works to provide as many players as possible the opportunity to play, but there may be instances where a player will be denied opportunity to play.  Such instances include, but are not limited to, lack of player ability, insufficient team numbers, inability of staff, late registrations, unsuccessful payments, and missing payment deadlines.  

Player Pick Up Policy

Columbus Express Soccer Club coaches are required to stay at the field until the last player’s transportation has arrived to ensure player safety.  Additionally, all coaches are requested to have a “two deep” player policy, meaning, coaches should never find themselves in a position being alone with a child.   As a result, it is important that parents and guardians drop off and pick up their players from practice on time.

While we understand that many parents have hectic schedules and getting to and from practices can present challenges, it is important to note that we rely on coaches who similarly have demanding schedules and often need to leave immediately following your child’s practice.  Should a coach need to leave the field area while children are still present, children may only be left with an adult, including parents, that has completed the Indiana Soccer Ministry Safe protocol.

Player Release Policy

Following player commitment and completion of registration, the player is considered registered to Columbus Express Soccer Club (CESC).  Each player is bound to CESC for the entire seasonal year from August 1 through July 1.  Each family is obligated to the full financial commitment.  

CESC will not consider a request for player release from the program during the soccer year until that player has paid his/her entire financial obligations to CESC and the team. 

Refund Policy

It is the policy of Columbus Express Soccer Club (CESC) to refund registration fees only if your player moves more than 50 miles from his/her primary residence prior to the start of the season or if the player is unable to participate due to a season ending injury or illness as documented by a physician.

No refund, credits or fee transfers will be allowed for any other reasons.  If CESC is unable to place your child on a team, a full refund will be issued.  Conflicts with practice schedules are not grounds for refunds.  Refund requests due to injury must be made within 2 weeks of injury or illness and must have a physician’s note included.  There will be no reimbursements granted for games cancelled due to weather, acts of God, or forfeits.

Right to Refusal & Termination

Coach Refusal
Columbus Express Soccer Club (CESC) reserves the right to refuse any coaches for any reason, except for reasons of race, color, national origin, age, disability, sex, gender identity, religion, reprisal, political beliefs, marital status, familial or parental status, sexual orientation, or if all or part of an individual’s income is derived from any public assistance programs.  Most importantly, majority of reasons include perpetual negative or abusive sideline behavior.

Coach Termination
CESC reserves the right to remove any coach for any reason at any time.  Additional action may be required if necessary, including banning coaches from attending games as spectators and removing any future coaching rights.  If coaches refuse to cooperate, they and their children may be banned from the club immediately and possibly permanently.  Any further refusal to cooperate can result in police interaction.

Player Refusal
CESC reserves the right to refuse participation for any reason, except for reasons of race, color, national origin, age, disability, sex, gender identity, religion, reprisal, political beliefs, marital status, familial or parental status, sexual orientation, or if all or part of an individual’s income is derived from any public assistance programs. Most importantly, majority of reasons include perpetual negative or abusive parent/guardian or player behavior or repeated non-payment of registration fees without resolve to cure.  Reasons for refusal may include negative or abusive parent/guardian behavior, negative or abusive player behavior, or repeated non-payment of fees.

Sideline Behavior Policy

Columbus Express Soccer Club discourages and prohibits any aggressive sideline behavior from coaches, parents, or players.  

Excessive coaching is strongly discouraged and only positive reinforcement should be provided to our players by coaches and sideline spectators.  Coaches will be removed from the program for consistent violations of this philosophy.  There should be no negative interactions between coaches and referees, coaches and opposing coach/players, or coaches and visiting parents.

Social Media Guidelines

Columbus Express Soccer Club (CESC) recommends CESC coaches and staff do not use social media communication directly with CESC players.  This recommendation applies to all CESC coaches and/or staff regardless of payment status or team level.

CESC employees are directly prohibited from engaging in social networking with CESC players, unless using an approved CESC social networking forum.

  1. Personal websites (team and/or player) using the CESC logo/image/likeness must be approved by Columbus Express Executive Board prior to public display.
  2. Prior to engaging in any form of social networking dealing with players, you MUST receive permission from such player’s parents/guardians.
  3. Please note Columbus Express Soccer Club DOES NOT recommend our coaches or staff to have any direct social networking communication with players.
  4. Assume at all times you are representing Columbus Express Soccer Club
  5. Steer clear of engaging in dialogue that is disparaging of Columbus Express Soccer Club or our competitors.

Any violation of these guidelines could result in a range of consequences, including, but not limited to, suspension or dismissal from the Columbus Express Soccer Club.

Solicitations, Promotions, & Distribution of Materials Policy

Any solicitations, promotions, distributions of written or other materials or any other advertisement not previously approved by Columbus Express Soccer Club is strictly prohibited at practices, games, or other activities sponsored by the club.

Uniform Policy

Columbus Express Soccer Club (CESC)’s official apparel and equipment sponsor is adidas.  This relationship is critical to the success of both on and off-site programming.  As such, all uniforms, training gear, cold weather gear, bags and training should be adidas branded.

Players registered to CESC Academy, Junior, or Senior teams must purchase a uniform and training gear package at the beginning of the season from our retail partner, soccer.com.  Players are required to wear appropriate CESC issued gear to each training session and game.  There are no exceptions to this policy.  Players are responsible for upkeep of this gear.  Continuing players will have the opportunity to reuse last year’s uniform if it is in the current style.

Competitive uniform purchases happen on a 2 year cycle.  New uniforms must be purchased on a 2-year cycle regardless of need.  Uniform numbers will be assigned by CESC.

Weather Policies

At Columbus Express Soccer Club, it is our goal to always try to move forward with our soccer plans.  However, there are times when weather plays a pivotal part in our ability to continue with trainings or games.  We will always make every effort to have training and matches and sometimes there will be adjustments, time changes, or day changes to the calendar.

Columbus Express Soccer Club will make all final decisions on the cancellation of training.  If another local organization has cancelled, that does not guarantee that Columbus Express Soccer Club has made the same decision.

Columbus Express Soccer Club will seek to make all final decisions on the cancellation of training by 3:30 PM, though training may be cancelled at any time at the discretion of the Director of Coaching, Coaches, or Executive Board.

Field Closings
Columbus Express Soccer Club and Columbus Parks & Recreation will try to be proactive if there are any closings at Richard Wigh Soccer Center. Columbus Express Soccer Club will work to find an alternative training venue in the case that Richard Wigh Soccer Center is unplayable.

Heat
The risk of heat related illness from sport activity increases with the temperature.  Columbus Express Soccer Club will issue the following conditions when the Heat Index exceeds 90° F:

  • 89° F & Below: Normal Play & Regular Hydration Patterns
  • 90°-95° F: Mandatory Hydration Breaks Every 25 Minutes
  • 96°-102° F: Mandatory Hydration Breaks Every 15 Minutes
  • 103° F & Above: All Outside Activity Cancelled

Rain
In the event of rain, we will continue on as scheduled with training or matches.  It is recommended that players dress appropriately for the weather and bring large plastic bags to cover their belongings when it rains.

Lightning
Coaches, Managers, and Administrators at Columbus Express Soccer Club will be aware of any lightning in the area.  In the case of lighting, all fields must be cleared.  Teams will seek shelter in cars or storage areas and try to wait out the storm.  Delays will be 30 minutes following the last lightning strike.  Discretion of the Director, Coach, or Referees will be made on decisions to resume training or matches.

Snow Days
While the majority of our players are Bartholomew County School Corporation students, we have players that travel from outside of the community.  In the event of a school cancellation, the discretion of the Director and availability of facility will determine if soccer will resume in the evening.  The closing of school, does not mean that Columbus Express Soccer Club functions are cancelled.

Cold Weather
As a general rule, Columbus Express Soccer Club will cancel outside training programs if the projected temperature is to be below 25°F at the start of training. Players are more susceptible to injuries during the cold weather, particularly from pulled or torn muscles.  Players are encouraged to wear appropriate clothing to aid body heat retention yet afford adequate movement without creating a safety hazard.